How To Choose the Best Business Copier for Your Small Company

Choosing the right business copier for your small enterprise can ensure efficiency while keeping costs reasonable. As businesses change, the requirements for a dependable, versatile copier increase. 

So here are a few essential points to remember when choosing the best copier for your company.

Tips for Choosing a Business Copier

Understand Your Office and Business Needs

Understand the copy requirements of your company before you make any purchasing decision. Establish the number of copies and prints your business may need daily or monthly. Some companies may need to do a lot of photocopying, while others may only require a few copies occasionally. If your business involves high copying volume, ascertain which copier offers a higher monthly duty cycle to save you unnecessary maintenance bills.

Look for Multifunctional Printer

Large businesses prefer multifunctional copiers, considering that the machine complies with the printer, scanner, copier, and sometimes, the faxing duties in one unit. Where space limitations exist and financial size is inadequate, a multi-functional copier can replace most machines while performing all required functions.

Assess the Quality of Printing

Companies that generate a lot of marketing materials will appreciate using printing resources. Different copiers have different resolutions, so you might want a model that supports high DPI for sharp prints. Low DPI copiers may be used for regular office duties such as internal documents.

Pay Attention to Connectivity 

Most copiers today come with wireless and cloud features. Therefore, employees can print from any device, including phones and tablets, making it easy for them to work away from the office. Where the company has a paperless policy or uses off-site storage systems, choosing a copier that can work with these systems is important.

Economic and Ecological Issues

There is a general trend among various companies today to try to be as environmentally friendly as they can. An energy-star-rated office copier will save on energy costs and protect the environment. And do not forget about Energy Star copiers, as well as the possibility of duplex printing.

Maintenance and Support Service

High usage percentage and downtime/slack time of the copier can adversely affect productivity; thus, in every purchase, care should be extended to maintenance and support options derived from the purchase. 

Some of the copiers may have attachments on service contracts or warranties, and this will have some continued servicing. In addition, find out if there are parts and consumables in the form of toner and ink cartridges for the specific model you are considering to avoid standstills in restocking.

Cost in the Paper and Total Cost of Ownership

Last but not least, plan your budget. Low-end copiers and high-end copiers with lots of advanced extras exist. First, the company should aim at long-term investment expenses, which are in addition to the cost of acquisition and operation costs such as maintenance, toner, and electric bill. When making decisions regarding this, buying an expensive but durable printer is advisable to avoid numerous repairs, therefore saving costs.

By evaluating these factors, your business can purchase a copier that increases productivity while remaining effective in terms of cost and accommodating growth. Allocating the appropriate copier is, in essence, a tactical move that can enhance the operating efficiency and the company’s success.

Copier Champ: Your Trusted Partner for Business Copiers 

At Copier Champ, we offer all business printer services in Singapore, which is perfect for both small and large companies as we offer a variety of quality copiers. Whether you’re looking to lease or buy office equipment and machines, we assist clients by providing high-quality copiers. 

Are you looking for a coloured, laserjet, or multi-function printer with scanner capabilities? We can provide these for you. Our primary objectives include:

Generating New Client Contracts 

We are committed to doing what you want and how you want it with accuracy. Since we seek to understand our clients, we leverage independent processes to offer copier solutions that work and increase your efficiency and productivity.

Developing a Strong Client Base 

We develop enduring relationships with the clients, we ensure that the next time you need copy machines and services, you will come back to Copier Champ. 

Becoming a Market Leader 

Copier Champ aims to be at the forefront of technology development by providing respective copiers and printers with quality and exemplary after-sales service. Our mission is to provide solutions that save you time and money while exceeding your expectations.

The Best Option to Get Photocopiers

We aim to become the most preferred photocopier provider to informed businesses. Customer satisfaction is paramount at Copier Champ; we have become an asset to companies looking to improve their office appliances.

Coper Champ’s mission is to earn your trust, create value, and provide your business copiers with strategic value for your competitive success. Contact us today to get the best copiers for your business.